Information Security Policy

Transalis Ltd., located at Portsmouth Technopole, Kingston Crescent, Portsmouth, PO2 8FA, providing multi-channel electronic data interexchange services, are committed to preserving the confidentiality, integrity and availability of all the physical and electronic information assets throughout the organisation in order to preserve its competitive edge, cash-flow, profitability, legal, regulatory and contractual compliance and commercial image.

Information and information security requirements will continue to be aligned with Transalis’ objectives and the Information Security Management System (ISMS) is intended to be an enabling mechanism for information sharing, for electronic operations and for reducing information-related risks to acceptable levels.

Transalis’ current strategic business plan and risk management framework provide the context for identifying, assessing, evaluating and controlling information-related risks through the establishment and maintenance of an ISMS. The Risk Assessment, Statement of Applicability and Risk Treatment Plan identify how information-related risks are controlled. The ISMS Manager is responsible for the management and maintenance of the risk treatment plan and additional risk assessments may, where necessary, be carried out to determine appropriate controls for specific risks.

In particular, business continuity and contingency plans, data backup procedures, avoidance of viruses and hackers, access control to systems and information security incident reporting are fundamental to this policy. Control objectives for each of these areas are supported by specific documented policies and procedures.

Transalis aims to achieve specific, defined information security objectives, which are developed in accordance with the business objectives, the context of the organisation, the results of risk assessments and the risk treatment plan.

All employees and third parties identified in the ISMS are expected to comply with this policy and with the ISMS that implements this policy. All Employees and third parties, will receive appropriate training. The consequences of breaching the information security policy are set out in the disciplinary policy and in contracts and agreements with third parties.

The ISMS is subject to continuous, systematic review and improvement.

Transalis is committed to achieving certification of its ISMS to ISO27001:2013 and compliance with the data protection regulation (GDPR, DPA 2018, etc.).

This policy will be reviewed to respond to any changes in the risk assessment, risk treatment plan, when there is a significant business change or at least annually.

In this policy, ‘information security’ is defined as:

This means that management, all full time or part time Employees, sub-contractors, project consultants and any external parties have, and will be made aware of, their responsibilities (which are defined in their job descriptions or contracts) to preserve information security, to report security breaches and to act in accordance with the requirements of the ISMS. All Employees will receive information security awareness training and more specialised Employees will receive appropriately specialised information security training.

This means that information and associated assets should be accessible to authorised users when required and therefore physically secure. The computer network must be resilient and Transalis must be able to respond rapidly to incidents (such as viruses and other malware) that threaten the continued availability of assets, systems and information.

This involves ensuring that information is only accessible to those authorised to access it and therefore to preventing both deliberate and accidental unauthorised access to Transalis’ information and proprietary knowledge and its systems including its network and website.

This involves safeguarding the accuracy and completeness of information and processing methods, and therefore requires preventing deliberate or accidental, partial or complete, destruction or unauthorised modification, of either physical assets or electronic data. There must be appropriate contingency for the network and data backup plans and security incident reporting. Transalis must comply with all relevant data-related legislation in those jurisdictions within which it operates.

Physical Assets
The physical assets of Transalis including, but not limited to, computer hardware, data cabling, telephone systems, filing systems and physical data files.

Information Assets
The information assets include information printed or written on paper, transmitted by post or shown in films, or spoken in conversation, as well as information stored electronically on servers, website, PCs, laptops, mobile phones, as well as on CD ROMs, floppy disks, USB sticks, backup tapes and any other digital or magnetic media, and information transmitted electronically by any means. In this context, ‘data’ also includes the sets of instructions that tell the system how to manipulate information (i.e. the software: operating systems, applications, utilities, etc.)

Transalis and business partners that are part of our integrated network and have signed up to our security policy and have accepted our ISMS.

A SECURITY BREACH is any incident or activity that causes, or may cause, a break down in the availability, confidentiality or integrity of the physical or electronic information assets.