How do you switch from Basware to Transalis?
Basware is an accounts-payable and invoice platform. Transalis is a supply-chain network that carries both eInvoicing and EDI. So this is less a like-for-like swap than a decision about where invoicing should sit: inside finance, or alongside the trading documents that produce the invoice in the first place.
Why do businesses look for alternatives to Basware?
Businesses rarely change EDI providers because they want different technology. They switch because the EDI service they have is no longer delivering what the business needs.
- Rising EDI and VAN charges
- Ageing or inflexible EDI technology
- Complex trading-partner onboarding
- Several EDI systems or providers running side by side
- Limited scalability as volumes rise
- Per-transaction or volume-based costs that grow with the business
- Difficulty connecting new customers and suppliers
- Limited ERP, accounting or warehouse integration
- Growing international requirements
- Too much internal IT administration
- Slow technical support, or service that has quietly declined
- Expensive mapping and configuration changes
- No real visibility of what happened to a transaction
- New eInvoicing and tax-compliance obligations
- A provider that is no longer keeping pace with the business
- Invoice automation without the order side of the same flow
- Purchase orders, despatch advices and invoices handled by different systems
- One provider for the whole order-to-cash cycle, not just accounts payable
If several of those sound familiar, you are already working around the problem every week. A migration is a one-off piece of work by comparison, and Transalis does most of it for you.
What changes when you move from Basware to Transalis?
Less than most businesses expect. Your ERP, your trading partners and your document formats all stay as they are. Transalis takes on the migration work and the ongoing connectivity.
| Your ERP and finance system | Stays. Transalis integrates with existing ERP, accounting and business applications |
|---|---|
| eInvoicing compliance | Continues. Transalis is an authorised Peppol Access Point across 50+ countries |
| Your EDI | Joins it. Orders, despatch advice and invoices run on one platform |
| Visibility | eInvoiceTrack gives real-time status for every Peppol-compliant eInvoice you exchange |
How does a migration from Basware to Transalis work?
Transalis runs the same eight-step migration programme described on the main Switch page. Trading partners can move in phases rather than in one cutover, so your business keeps trading throughout.
- 1
Discover your existing EDI environment
We start with what you already have, so nothing is missed at cutover.
- Trading partners and connections
- Message types and document volumes
- EDI standards, formats and existing mappings
- ERP, accounting, warehouse and logistics integrations
- Communication protocols and business rules
- Validation requirements and current EDI costs
- 2
Design your Transalis solution
We then choose the right architecture for the business you are now, from browser-based Web EDI, through Integrated EDI, to an Enterprise environment. The aim is not to reproduce the legacy setup. It is to find where EDI can be simpler, more automated and more cost-effective.
- 3
Connect your business systems
Where integration is needed, EDI connects directly to your ERP, accounting or warehouse applications, including SAP, Oracle NetSuite, Microsoft Dynamics, Sage and many others. Orders, invoices, despatch notices and inventory data then flow without rekeying.
- 4
Recreate and validate your mappings
Existing mappings and business rules are reviewed and rebuilt inside the Transalis environment. Transalis supports every widely used standard, including EDIFACT, EANCOM, TRADACOMS, ANSI X12, XML, JSON, UBL and Peppol.
- 5
Migrate your trading partners
Trading-partner migration runs as a controlled programme. Transalis manages onboarding, mapping, testing and go-live, instead of leaving your team to coordinate hundreds of connections. Because the network already connects 15,000+ organisations, many of your partners are reachable already.
- 6
Test before you switch
Critical document flows and integrations are tested before any production traffic moves: connectivity, message formats, mapping, validation, routing, ERP integration, business rules and partner requirements. Problems surface before they can affect live trading.
- 7
Controlled cutover
Traffic then moves across on a planned migration. Where it lowers risk, the move is phased by trading partner, connection or business process, rather than a single high-risk switch-over.
- 8
Monitor and optimise
Migration is not the end of the work. Transalis DataTrack gives real-time visibility of EDI messages, so your team sees exceptions early, and we keep looking for processes to automate and connections to consolidate.
Moving from Basware: common questions
Is Transalis a replacement for AP automation?
Transalis handles the exchange and compliance side: sending, receiving, validating and tracking eInvoices through Peppol, alongside your EDI. Where your AP process sits is a decision worth talking through, and we will be straight with you about what we do and do not do.
Are you an authorised Peppol Access Point?
Yes, across 50+ countries, and Transalis is preparing customers for the UK eInvoicing mandate.
Can we keep EDI where it is and move only eInvoicing?
Yes, though most of the value comes from running both on one platform.
Thinking about moving from Basware?
We will review your existing EDI environment, understand your trading network and integrations, and show you how the move to Transalis works while your business keeps trading.
15,000+ connected organisations · 50+ countries · 98% of the UK’s electronically trading retail market · Fully managed EDI
Read the full guide to switching EDI providers