Switch EDI providers without disrupting your business
Changing EDI providers does not have to mean changing the way your business works. If your current EDI service has become too expensive, too slow to support you, or unable to meet what is coming next, Transalis migrates you to a modern, fully managed EDI service while your customers, suppliers and trading partners keep trading throughout.
Connect once. Reach anyone. Run everything.
Why do businesses switch EDI providers?
Businesses rarely change EDI providers because they want different technology. They switch because the EDI service they have is no longer delivering what the business needs.
- Rising EDI and VAN charges
- Per-transaction or volume-based costs that grow with the business
- Slow technical support, or service that has quietly declined
- Ageing or inflexible EDI technology
- Difficulty connecting new customers and suppliers
- Expensive mapping and configuration changes
- Complex trading-partner onboarding
- Limited ERP, accounting or warehouse integration
- No real visibility of what happened to a transaction
- Several EDI systems or providers running side by side
- Growing international requirements
- New eInvoicing and tax-compliance obligations
- Limited scalability as volumes rise
- Too much internal IT administration
- A provider that is no longer keeping pace with the business
If several of those sound familiar, you are already working around the problem every week. A migration is a one-off piece of work by comparison, and Transalis does most of it for you.
You do not have to change your ERP to change EDI providers
Transalis integrates with the business systems you already run, and translates your internal data into the formats each trading partner requires.
Is it difficult to change EDI providers?
No. It should not be.
The biggest worry is rarely finding a better service. It is the risk of the move itself. EDI sits in the middle of critical processes: purchase orders, order responses, despatch advice, invoices and credit notes flow continuously between your systems and those of your customers, suppliers and logistics partners. Interrupting them is not an option.
That is why Transalis runs a switch as a managed migration programme, not a software installation. We assess your existing EDI environment, recreate the connections, mappings and integrations, test them, and manage the transition onto the Transalis Business Network.
Change the EDI provider, not the way your business trades.
How do you switch EDI providers?
Transalis uses a structured, eight-step migration designed to lower risk and keep the demands on your own team small.
- 1
Discover your existing EDI environment
We start with what you already have, so nothing is missed at cutover.
- Trading partners and connections
- Message types and document volumes
- EDI standards, formats and existing mappings
- ERP, accounting, warehouse and logistics integrations
- Communication protocols and business rules
- Validation requirements and current EDI costs
- 2
Design your Transalis solution
We then choose the right architecture for the business you are now, from browser-based Web EDI, through Integrated EDI, to an Enterprise environment. The aim is not to reproduce the legacy setup. It is to find where EDI can be simpler, more automated and more cost-effective.
- 3
Connect your business systems
Where integration is needed, EDI connects directly to your ERP, accounting or warehouse applications, including SAP, Oracle NetSuite, Microsoft Dynamics, Sage and many others. Orders, invoices, despatch notices and inventory data then flow without rekeying.
- 4
Recreate and validate your mappings
Existing mappings and business rules are reviewed and rebuilt inside the Transalis environment. Transalis supports every widely used standard, including EDIFACT, EANCOM, TRADACOMS, ANSI X12, XML, JSON, UBL and Peppol.
- 5
Migrate your trading partners
Trading-partner migration runs as a controlled programme. Transalis manages onboarding, mapping, testing and go-live, instead of leaving your team to coordinate hundreds of connections. Because the network already connects 15,000+ organisations, many of your partners are reachable already.
- 6
Test before you switch
Critical document flows and integrations are tested before any production traffic moves: connectivity, message formats, mapping, validation, routing, ERP integration, business rules and partner requirements. Problems surface before they can affect live trading.
- 7
Controlled cutover
Traffic then moves across on a planned migration. Where it lowers risk, the move is phased by trading partner, connection or business process, rather than a single high-risk switch-over.
- 8
Monitor and optimise
Migration is not the end of the work. Transalis DataTrack gives real-time visibility of EDI messages, so your team sees exceptions early, and we keep looking for processes to automate and connections to consolidate.
Why switch your EDI to Transalis?
One connection. 15,000+ organisations.
Instead of building and maintaining separate EDI relationships, one connection gives you the Transalis Business Network: 15,000+ organisations across 50+ countries. For businesses with large customer or supplier communities, that alone removes most of the work.
Explore the Business NetworkPredictable EDI costs
EDI costs should not rise simply because the business is doing well. Transalis packages are fixed-cost with no per-transaction charges, which removes the success penalty built into volume-based EDI pricing.
See plans and pricingFully managed EDI
You should not need an in-house team of EDI specialists. Transalis manages partner connectivity, translation, mapping, onboarding, compliance, monitoring, exception management and support. Your business consumes the outcome instead of running the infrastructure.
See DataTrack visibilityYour trading partners are probably already on the network
The Transalis Business Network connects 15,000+ organisations across 50+ countries. Twelve of them are below. When a partner is already connected, migrating that relationship is far quicker than building it from scratch.
Which EDI solution should you switch to?
Switching is also the moment to choose an EDI model that suits where the business is going, not where it was when the last contract was signed.
Web EDI
Best for businesses that need EDI without ERP integration or IT overhead.
Work through a secure browser service to receive orders, create invoices, manage despatch information and exchange documents with trading partners. No EDI software is installed, so customer EDI requirements can be met without building internal infrastructure.
How Transalis EDI worksIntegrated EDI
Best for businesses that want transactions to flow through their own systems.
Integrated EDI connects the Transalis Business Network directly to ERP, accounting, warehouse and other applications. Orders arrive in your systems automatically, and invoices and despatch advice go out without rekeying.
See the systems we connectEnterprise EDI
Best for complex, high-volume or international trading networks.
Scalable connectivity for large trading communities, multiple systems, several countries and high transaction volumes, with the central monitoring, automation and reporting needed to run EDI at that scale.
Explore the Business NetworkSwitching is a chance to consolidate
Established businesses accumulate EDI over years: several providers, a VAN or two, point-to-point connections, legacy integrations, different message formats, and a separate eInvoicing service. Changing provider is the moment to rationalise all of it.
One network. One integration point. One managed service.
Switch once, and be ready for eInvoicing
EDI and eInvoicing are related, but they are not the same thing. EDI automates the exchange of purchase orders, despatch advice, invoices and acknowledgements. eInvoicing adds structured invoices, tax compliance and government-mandated networks.
Transalis supports both. As an authorised Peppol Access Point, Transalis combines EDI connectivity with eInvoicing and international compliance on one platform, so you do not need one provider for EDI and another for eInvoicing.
How much could switching EDI providers save?
The true cost of EDI is almost always larger than the figure on the original contract. Compare total cost of ownership, not the annual licence.
- Subscription fees
- Transaction charges
- VAN charges
- Data-volume charges
- Trading-partner connection charges
- Mapping fees
- Change-request fees
- Support charges
- Integration costs
- Internal IT resource
- Manual exception handling
- Day-to-day EDI administration
- The cost of failed or incorrect transactions
- Charge backs
What should you ask a new EDI provider?
These questions separate buying another EDI platform from choosing a partner who can still support the business in five years.
- Can you connect to all of my existing trading partners?
- Who manages trading-partner migration, you or us?
- Can you integrate with our ERP, accounting and warehouse systems?
- How will the migration be tested?
- Can trading partners be migrated gradually?
- How are EDI transactions monitored?
- How are exceptions identified and resolved?
- What happens as our transaction volumes increase?
- Are there per-transaction, VAN or data-volume charges?
- Can the platform support international expansion?
- Can you also support eInvoicing and Peppol?
- What happens when we need to add a new trading partner?
- Can the platform scale without another major migration?
- Who manages and supports the service after go-live?
Frequently asked questions about switching EDI providers
Can I change EDI providers without changing my ERP system?
Yes. Changing EDI providers does not normally require replacing your ERP. Transalis integrates EDI with existing ERP, accounting, warehouse and business applications, and translates your internal data into the formats your trading partners require.
Will my customers and suppliers need to change their systems?
No. The point of a managed migration is to keep changes away from your trading partners. Transalis handles connectivity, routing, mapping and format translation, so existing document exchanges continue through the new environment.
Can Transalis migrate us from a legacy EDI VAN?
Yes. Organisations on traditional VAN-based EDI can move to the Transalis Business Network. Existing connections, message formats, trading partners and integrations are all assessed as part of the migration.
Can we migrate trading partners gradually?
Yes. For larger EDI estates a phased migration lowers operational risk. Trading partners or document flows move to an agreed plan rather than in a single cutover.
What EDI standards does Transalis support?
Transalis supports the major EDI and structured-data formats, including EDIFACT, EANCOM, TRADACOMS, ANSI X12, XML, JSON and UBL, so you can trade with partners using different standards.
Can Transalis integrate EDI with our ERP?
Yes. Integrated EDI connects the Transalis Business Network to ERP, accounting, warehouse and other business applications, so EDI documents flow automatically between your systems and your trading partners.
Can Transalis support both EDI and eInvoicing?
Yes. Transalis provides managed EDI and eInvoicing. As an authorised Peppol Access Point, Transalis also supports Peppol connectivity and international eInvoicing requirements.
How can I reduce my EDI costs?
Start by totalling the real cost of your current environment: subscription, transaction, VAN, mapping, integration and support charges, plus internal administration. Transalis offers fixed-cost EDI packages with no per-transaction charges.
What happens when we add another trading partner?
Transalis is built on a connect-once model. Once your business is on the Transalis Business Network, further trading partners are reached through the same integration, rather than a new EDI build for every relationship.
Is Transalis suitable for large enterprise EDI migrations?
Yes. Transalis supports enterprise EDI environments with high transaction volumes, large trading communities, multiple business systems and international operations.
How do I start switching EDI providers?
Start with an assessment of what you have: trading partners, document types, formats, integrations, volumes, service problems and current costs. Transalis then builds a migration plan showing how that operation moves to the Transalis Business Network.
Ready for a better EDI provider?
If your current EDI service is expensive, inflexible, or simply no longer delivering, staying with it is not your only option. We review your environment, understand your trading network and integrations, and show you how the move to Transalis works while your business keeps trading.
15,000+ connected organisations · 50+ countries · 98% of the UK’s electronically trading retail market · Fully managed EDI