eInvoicing Solutions: why they are good for business

That’s why smart companies are turning to eInvoicing solutions to help them with cost control and safeguarding the bottom line so they can survive today’s challenges and aim for prosperity.

How eInvoicing Solutions Improve Finance Automation, Invoice Processing and VAT Compliance

1. Digitised invoice processing reduces cost and admin

eInvoicing replaces manual and paper-based invoice processing with a digital approach, helping finance teams reduce administration, minimise delays and improve accuracy. Ardent Partners’ 2025 AP research found that best-in-class enterprises using ePayables solutions achieve invoice processing costs that are 80% lower than typical organisations.

2. Finance automation saves time and reduces errors

Modern eInvoicing solutions automate repetitive tasks such as invoice validation, delivery, approvals and matching. This matters because manual processes remain widespread: IFOL’s AP automation research found that 82% of accounts payable teams still manually key invoices into accounting systems, while 56% remain only partially automated.

3. eInvoicing supports VAT compliance and regulatory readiness

Governments are increasingly moving towards digital reporting and mandatory eInvoicing to reduce VAT leakage and improve tax visibility. The European Commission reports a €128 billion VAT compliance gap, while its ViDA package, adopted on 11 March 2025, will roll out progressively to support digital VAT reporting and eInvoicing across the EU. See the latest on the ViDA developments, and what Finance Teams need to do to keep compliant with the new mandates across Europe.

Inbound invoice automation

Transalis inbound invoice automation eliminates the manual rekeying and processing of invoices coming into Accounts Payable (AP). Significantly save on overhead costs and speed up invoice approval. Achieve 60-80% ROI with our solution for this known cost centre.

Outbound invoice automation

Transalis outbound invoice automation digitises your Accounts Receivable (AR) invoicing, ensuring compliance with growing tax mandates like CTCs and VAT. Supporting protocols like PEPPOL, our solution simplifies communications and ensures seamless, efficient compliance.

eInvoicing for Cross-Border Trade Compliance and ViDA Readiness

eInvoicing has become an essential tool for businesses navigating an increasingly complex global trading environment. As regulations, tax requirements and digital reporting mandates continue to evolve across international markets, automated eInvoicing solutions help organisations stay compliant, reduce administrative burden and improve operational efficiency.

For businesses involved in cross-border trade, the value of eInvoicing is even more significant. UK organisations continue to face ongoing import, export and customs challenges, making accurate, real-time document exchange critical to maintaining smooth trading relationships and avoiding costly delays.

Adopting eInvoicing is no longer simply a process improvement initiative, it is a strategic decision that supports wider compliance and digital transformation goals. Integrated eInvoice solutions complement customs declaration requirements and help businesses ensure that financial and trade data is accurate, consistent and audit-ready across every market they operate in.

As governments around the world accelerate the introduction of Continuous Transaction Controls (CTCs), real-time reporting and mandatory digital VAT frameworks, organisations must be prepared for increasing compliance obligations. This is particularly relevant in light of the EU’s VAT in the Digital Age (ViDA) initiative, which is set to reshape how businesses manage invoicing and VAT reporting across Europe. To understand how these upcoming regulatory changes could impact your business, read our latest article: ViDA and Compliance Guide.

The continued shift towards mandatory eInvoicing and digital tax controls highlights the importance of investing in scalable, future-ready solutions. Businesses that modernise now will be better positioned to remain compliant, improve visibility across their supply chains and reduce the risks associated with manual processing and changing international regulations.

Why choose Transalis?

Transalis’ eInvoicing platform, Transalis eInvoice™, offers you a host of benefits as you bid to streamline your invoice processing with trading partners:

• eInvoice helps you rectify any possible disputes by enabling you to identify blockages and inaccuracies instantly.
• A full audit trail of invoice processing and automatic validation of correct invoices with no requirement for human intervention.
• eInvoice provides instant real-time-reporting to receive an accurate in-the-moment view.
• A deep-store digital archive of invoices to reduce your retrieval and auditing costs.
• Our pricing is totally transparent (unlike other providers who charge so-called ‘value added network’ costs for sending messages and data loads, with penalties for breaching a limit in a set period).
• If you have overseas partners, you have the reassurance that Transalis is a PEPPOL-accredited provider, compliant for European trade with both the private and public sectors.

Our eInvoicing solutions have already been adopted by finance directors and controllers, procurement managers and heads of AR and AP in sectors including manufacturing, electronics, pharmaceuticals and advanced engineering.

If you are seeking process efficiencies in challenging trading conditions, isn’t it time you looked at our eInvoice product bundles to see which eInvoicing solution is best for you?

Real results from Transalis customers

AS Watson Group chose Transalis to support its European supply chain, connecting 3,000 suppliers across 16 countries including France, Italy, the Netherlands, Poland, Romania, Spain, Switzerland and Turkey. The solution covered the group's entire B2B electronic enablement, including invoice processing, across eight major high street brands and more than 4,000 stores, such as Superdrug, Savers and The Perfume Shop.

A.G. Barr worked with Transalis on a paper to digital solution for invoice processing, prioritising its ten highest volume customers. Moving those accounts onto the platform cut the credit notes caused by manual errors and freed 572 hours a year for higher value work, with a 5% improvement helping to offset the cost of the project. Integrated Systems Manager John Thompson said the change could save the business up to £15,000 a year in credit note avoidance.

Wider benefits of eInvoicing adoption

Moving to eInvoicing also supports faster, healthier cash flow. Independent research by credit insurer Atradius found that two thirds of UK suppliers achieved faster payment after adopting eInvoicing, helping to keep their cash flow in better shape. Digitised invoices are also easier to authenticate, store and trace for mandatory record keeping, such as the six years required in the UK and ten years in Germany, while cutting paper use supports wider sustainability goals.