Your Guide To Successfully Implementing EDI Solutions

After spending hours wading through reams of reports, invoices and data, it’s little wonder that companies actively seek out more efficient ways of handling their transactions. Thankfully, EDI is on hand to manage this, providing a way to improve delivery times, speed up invoice payments, minimise errors and maximise efficiency.

But where do you start in the world of EDI?

What is EDI?

We define EDI as: a way to transmit business documents electronically – based on established standards that define digital data formats and the way computers establish communication to exchange documents.

Put more simply, EDI is a way to exchange documents electronically. Doing this means transactions can happen in real-time and errors are reduced. Other benefits include cost savings, greener operations and enhanced security.

EDI not only improves operational efficiency but takes out a lot of the tiresome, repetitive, manual tasks that people find frustrating and which can often be error-strewn.

The above benefits illustrate just why EDI is being relied upon by so many businesses across the world. So how do you get started?

Setting Up EDI

The first consideration for businesses looking at EDI is the size of solution they need. Just because big guns like Amazon, John Lewis, Tesco, Morrisons and Argos use it, that needn’t mean EDI is beyond the sights of much smaller firms. Instead, a cloud-based EDI service is scalable – so can be utilised by anyone from sole traders to multi-national enterprises.

Transalis offers a cloud-based EDI solution meaning businesses of all shapes and sizes can take advantage of the benefits on offer. It means that solutions aren’t just scalable in size but cost as well. It’s not only the cost that people feel limits EDI to larger firms only. EDI has long been viewed as something that requires dedicated understanding and technical know-how. With our managed solution, businesses have access to an EDI solution that’s easy to both set up and use.

Get Started Quickly

When the promise of quicker and more reliable transactions is mooted, it’s little wonder that companies want to get started with EDI as soon as they possibly can. There is a conflict here though, between wanting the results immediately versus the attraction of a bespoke service that’s perfectly matched with the business in question.

Being one of the only independent EDI providers in the market, Transalis are able to turn new projects around at speed. We take an environment that works and make it bespoke, through consulting with the company to ascertain its business needs.

Furthermore, we don’t provide any hardware or software, everything is done within the cloud. This provides businesses with infrastructure and an availability to systems and components that may have previously seemed out of reach.

“Our partner reach covers up to 98% of the UK retail market.”

An Impressive Partner Network

A central tenet of EDI is working with partners on an international scale. These so-called ‘trading partners’ are ones with which businesses can exchange documents. Above this, a large network of trading partners would often be called a ‘trading community’.

It goes almost without saying that the larger a trading community your company has, the better. At Transalis, our partner reach covers up to 98% of the electronically-trading UK retail market. This means that anyone using our EDI solutions suddenly becomes part of a huge community, enabling electronic trading across the UK, Europe and even further afield.

As above, the scalability on offer means that ambitious companies, which want to start with a small partner network but then grow in future, are able to do so. In fact, we routinely help these companies make introductions to retailers and other different organisations – often reaching those that our clients had previously struggled to get in front of.

How It Works

When clients first come to Transalis, we assign them an individual consultant to pick up the project, put a project plan together, look at roadmaps and establish the milestones they need to achieve. This collaborative approach means that everyone can be involved in making the key decisions. It concludes with the provision of clear guidelines that say: “This project will be completed this way, in this period of time. Here’s what we’ll need from you.”

Being the experts, we make the whole process as simple as possible. Because of the connections we have within the retail market, we don’t need to be told what messages might need to be sent or the names of contacts. All we need from customers to start this process is their supplier number, that’s it.

To be direct: we have better contacts than our customers and stronger relationships with the businesses they want to reach. By using this, we can cut through red tape to speed up sales processes.

“Being the experts, we make the whole process as simple as possible.”

Improving An Existing EDI Service

Despite all that’s been covered above, it’s not all about rolling out an EDI service for the first time. Many companies already well-versed in the benefits on offer, may instead look to improve the solution they already have in place. 

If an in-house EDI solution is out-dated, the attraction of a cloud-based alternative can be high. Furthermore, even though this will involve initial costs, these are typically recuperated within just a few months.

With the cloud routinely revolutionising business technology, it’s little wonder that EDI has followed suit.

As you should now be aware, getting started with EDI can indeed be a straightforward process. All that’s left for businesses to do is to capitalise on the benefits that working with Transalis can offer.

Transalis provides a global digital platform that drives business growth, through cloud managed services. Based in the UK, Transalis services a digital community of over 10,000 users internationally across Retail, Manufacturing, Distribution, Logistics, FMCG and Health and Beauty, including Argos, AS Watson, Pret a Manger, The Hut Group and Universal Music.