If you want maximum bang for your buck ensure you do these four things

Amazon EDI integration makes perfect sense for any manufacturer regularly processing large amounts of orders through Jeff Bezo’s massive eCommerce marketplace.

Amazon Vendor Central EDI integration, which automates purchase orders, invoices and stock availability will save you time, money and resources. It will also significantly improve your customer service levels.

The integration process isn’t necessarily straight forward, however, and it pays to tread carefully and enlist expert help at the set-up stage.

Below are our four essential tips for successful integration:

Clearly establish your Amazon EDI integration goals from the outset

Before you start the process of integrating your electronic data interchange system with Amazon, define what success looks like for your organisation. Establishing your goals and intended-value objectives at the beginning is likely to save you time and money while also reducing expensive errors and chargebacks further down the track.

For example, discuss with your fulfilment team the specifics of your arrangements with Amazon. Are you selling directly through Amazon (known as Amazon Seller Central) or is Amazon buying in bulk from you to resell on their site (known as Vendor Central)? Are you selling globally, just in Europe or in a select number of regions. Asking questions like these is essential as the answers will have a direct impact on how you configure your Amazon EDI account.

Read more: 6 reasons why every Amazon sellers should invest in EDI

Ensure your Amazon Vendor Central EDI integration brings maximum benefit for your company

Cloud-based EDI solutions are more than a one-trick pony, so it’s important to ensure your integration is set up perfectly to meet your firm’s specific requirements.

Amazon order integration has a great deal to offer. For example, if you’re not currently using integrated EDI there’s a good chance your team is spending more than two days every week manually transferring orders from your systems to Vendor Central. That’s a massive drain on your human resources with lots of expensive and error-prone manual re-keying of data from one system to the next.

At one end of the spectrum, you may only need to integrate with Amazon EDI for one transaction type. A typical example of this would be purchase orders or invoices. These transactions can be generated in-house and then sent via a cloud-based EDI software to Amazon.

At the other end of the spectrum, you may have multiple sales channels within your Amazon trading network, each generating many different data streams and digital document types. In this scenario you can opt for full integration, seamlessly routing your EDI transactions through your ERP and fulfilment systems.

Whatever your requirements, it pays to configure your Amazon EDI perfectly from the start.

Read more: What is EDI?

Carefully choose which EDI transaction types and Amazon EDI documentation you do and don’t need

Amazon integrated EDI can process a wide and varied range of digital trading documents. When integrating Amazon EDI into your workflows you need to carefully consider which documents are best routed through Amazon directly and which, if any, make more sense to keep within your internal systems. Here’s just a short overview of some of the Amazon Vendor Central EDI documentation types:

  • 810 Invoice
  • 820 Payment Order/Remittance Advice
  • 830 Planning Schedule with Release Capability
  • 846 Inventory Inquiry/Advice
  • 850 Purchase Order
  • 852 Product Activity Data
  • 855 Purchase Order Acknowledgement
  • 856 Ship Notice/Manifest
  • 860 Purchase Order Change Request – Buyer Initiated
  • 865 Purchase Order Change Acknowledgement/Request – Seller Initiated

Get an expert to set up your Amazon EDI integration

Setting up Amazon EDI through your Amazon Vendor Central account can be a tricky and time-consuming process. That’s why it pays to get expert support calibrating and managing the “automated” process at the start in order to get maximum return on investment.

Once you have integrated EDI into your workflow and the process is being efficiently managed. you’ll start to see the benefits rolling in:

  • Reduction in human errors from manually inputting orders into Amazon
  • Reduction in Amazon chargebacks and other inventory-related penalties
  • Delivering products to consumers quickly and efficiently
  • Better compliance with Amazon terms of agreements
  • Increased discoverability for your products on Amazon customer-facing platforms

Transalis is an Amazon commended EDI provider – so for more information about your Amazon EDI integration, talk to us?

You can reach us on 0845 123 3476 or +44 1978 369 343 (for international callers), or email sales@transalis.com.

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